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Thursday, October 9, 2014

How to disable or delete a mailbox in Exchange 2013

Mailboxes are the primary element of Exchange Server which store users all important data like emails, address book, calendar etc., and works as individual or shared inbox during email transmission. We can add numbers of mailbox in Exchange Server according to requirement, and also can disable & delete if is not required. 

So today, we’re discussing here the best way to delete and disable a mailbox in Exchange Server 2013, but before start the different procedures to do it; we’ll discuss about what is the primary difference between disabling and deleting a mailbox.

The main difference is that when you deleted an Exchange mailbox, the Active Directory user account and Exchange attributes are deleted. Whereas, user account is retained but Exchange attributes are removed if you disable a mailbox.

So, below are the steps to inactivate and erase mailboxes from Microsoft Exchange Server 2013. Check it-

How to disable Exchange Mailbox

There are two methods to disable mailbox in Exchange 2013-

(I) Use EAC to disable a mailbox

Follow the below procedure to disable a user mailbox-

a. In the EAC (Exchange Admin Center), navigate to Recipients > Mailboxes
b. Now click the mailbox from the list which you want to disable.

c. Now click More… then click Disable.

d. By clicking on Disable a warning box will appear and asks to confirm that you want to disable this user mailbox. 

Now, simply click on Yes to disable that mailbox. The mailbox has been disable for the Exchange mailboxes list and currently not active.

(II) Use Shell command to disable the user’s mailbox

Run the following command –

Disable-Mailbox <identity>

After run the above command, a message is displayed which ask to confirm that you want to disable this mailbox.

For Example:
Disable-Mailbox abcd
Disable-Mailbox "abcd Room 12/3456 (36)"

To verify that targeted mailbox has been disabled or not, go to Exchange Admin Center (EAC) and click Recipients. Now navigate to the appropriate page to verify that the mailbox is currently no longer listed here. OR, right click on disabled user account in Active Directory and Computer, and click Properties. Click E-mail under General tab to verify that E-mail field is blank.

You can see there mailbox has been disabled, but user account still exists on Exchange Server.

How to delete Exchange Mailbox

(I) Use EAC to delete a mailbox

a. In the EAC (Exchange Admin Center), navigate to Recipients > Mailboxes
b. Now select the mailbox from the list which you want to delete, then click Delete

c. A warning box will appear and ask you to confirm that you want to delete this selected mailbox, click Yes.

(II) Use Shell command to delete the user’s mailbox

Run the shell command-
Remove-Mailbox <identity>

Again a warning message will appear and ask you to confirm the mailbox deletion. 

E.g. :-
Remove-Mailbox "Bruce Ven (16)"
Remove-Mailbox corpprint

To verify that it has been deleted, go to EAC and click Recipients. Now navigate to the appropriate page to verify that the mailbox is no longer listed here. Also check the corresponding user account does no longer exist in Active Directory Users and Computers.

However, it is always recommended to export Exchange mailbox data to your local computer before perform any of above procedure. 

There is a most prominent Exchange mailbox extractor tool 'Stellar Mailbox Extractor for Exchange Server' which not only exports mailboxes to PST, but also exports offline Exchange database (EDB) to live Exchange Server. And the best part of this prominent utility is that it support earliest version Microsoft Exchange 2013 too!

So don’t forget to take the backup of mailboxes before disabling or deleting, by exporting mailboxes using this software.

Hope, it helped.

Tuesday, September 30, 2014

Migrating GroupWise to Exchange 2010 using Stellarservertools

With the new innovations in technology, companies are now switching from Novell GroupWise to Exchange Server 2010 with a motive to obtain maximum utilization of resources and earn huge profits. To achieve this goal, organization needs application software that can perform the process of migration in an easy and convenient manner.
One such utility is ‘Stellar GroupWise to Exchange Migrator’ is a complete and cost effective solution which provides the organization an efficient technique to migrate from existing Novell GroupWise messaging system to Microsoft Exchange Server 2010.  It is a globally recognized and trusted tool which is designed to meet the needs of system administrators, service providers and individuals interested in migrating mailboxes.
This advance application migrates all important items such as email messages, attachments, address book and many more such items. With this tool users can easily convert single or multiple mailboxes simultaneously from existing GroupWise server to Microsoft Exchange Server.

Below are some prominent features of this server migration utility, let’s check it-

1)   Easy Migration from GroupWise to Exchange Server: This utility migrate users mailboxes from GroupWise to Exchange Server 2010 efficiently in just few clicks, making the whole conversion process user friendly and eliminate the  requirement of any professional training.      
 2) Option of selective mailbox conversion: With the help of this utility, users get the option to migrate one or more mailboxes at a single time. In addition, this software allows migration of nested mailbox items like emails, calendars, contacts and attachments etc.
3       3) Swift Migration: The software performs migration without any risk of data loss in a smart and easy way.
4     4) Uniqueness of the mailboxes is maintained: The most prominent feature of the software is it does make any changes in mailboxes of GroupWise database. It performs the migration process without hampering the integrity of mailboxes.
5     5) Option to preview the mailboxes items: Through this software users can preview the migrated items and the actual data or information present in them in a hierarchy to make the software user friendly.
    6) Extensive compatibility: The software is supportive to a many versions of Novell GroupWise, MS Outlook & Exchange Server.
Following is the list of compatible versions:
a)      Novell GroupWise Versions: GW-2012, 8.0, 7.0,6.5, 6.0
b)      MS Outlook Versions: 2010, 2007, 2003
c)       Exchange Server Versions: MS Exchange Server 2010 and 2007

Check out the list of mailboxes items which can be converted to MS Exchange server through this tool-
  • All emails
  • Contacts or address books
  •  Attachments   
  • Sent items
  • Calendars
  • Tasks
  • Meetings
  • Images or media files
  • Other email properties like cc, bcc items.
·            Following is a step by step procedure to carry out the migration procedure:
  Step 1-
When the software is run, you will see the main interface and the required credentials have to be filled out.

Step 2-
Now the preview of the mailbox items is shown by the software. Here you can select selective folders within a mailbox and multiple mailboxes to carry out the migration process.

Step 3-
Here is two options for export, one is ‘Export to New Storage Group’ and another is ‘Export to Existing Storage Group’. Choose the desired option and click ‘Next’.

  Step 4-
  By choosing any of the option in the previous phase, you have to provide the following login credential details as shown in the user authentication window and click ‘Finish’ to complete the process. 

Stellar GroupWise to Exchange Migrator’ is strongly recommended software because no one can take the risk of loss of important business data. So, the need of a trusted and secure third party tool can only be fulfilled by this software.